The stakes are high in real estate, and ensuring your documents are notarized correctly is crucial. Working with a mobile notary company is a great option, but not all are built equal. Your chosen company can significantly impact your workflow, security and client satisfaction. So, how do you choose the right one? With the help of this guide from Notaries to You.

Here are the factors you should consider when selecting a mobile notary service to ensure you make a decision that benefits your business:

Experience and Professionalism Matter

A company with a track record of successful notarizations is invaluable. An experienced company is likely to have encountered a wide range of scenarios, making it adept at problem-solving and quick decision-making. Check for client testimonials and ask for references.

You should also look for firms that vet their notaries thoroughly. The notaries should be well-trained, courteous and knowledgeable about the documents they are handling. Look for companies that encourage continuous training and certification for their notaries to ensure they are up-to-date with the latest regulations and best practices.

At Notaries to You, we require all our notaries to have extensive experience and pass background checks. These are important for the success of your transactions and the safety of you and your clients.

Evaluating Service Coverage

Find a mobile notary company that services your area. If you operate in multiple states or regions, the notary service should be able to meet your needs across all your locations. This will help streamline your processes and provide consistent service to all your clients. For added convenience, look for a company that can send its notaries to remote or less accessible locations. Firms like Notaries to You offer worldwide signing services, meaning wherever you do business, they do business. Whether it’s a large commercial deal in New York City, a vineyard sale in California, or a small ranch transaction, Notaries to You can handle your deals.

Ensuring Compliance and Security

In an era of increasing data breaches and identity theft, the security of your client’s information is paramount. While a mobile notary can’t ensure total protection from scams like seller impersonation fraud, the right company can minimize the risk, especially on out-of-state deals. By meeting people in person, the mobile notary can verify their identities before any loans are signed or documents are notarized.

Ensure the mobile notary company you choose complies with all legal and regulatory requirements for document handling and storage. They should use secure systems for managing and transmitting sensitive information to protect your clients’ privacy and invest in your security.

Not only does Notaries To You use all secured systems, we also add even more security to your transactions with our cybersecurity insurance–an added benefit that most companies don’t offer due to its high cost. We also have a $2,000,000 errors and omissions policy.

Considering Availability and Flexibility

Choose a mobile notary company that offers flexible scheduling and is available when needed. Whether it’s early morning, late evening, or weekends, a reliable mobile notary should accommodate your clients’ busy schedules. Notaries To You works 24/7, ensuring you always have access to our in-person, Hybrid, IPEN and RON services. This level of availability can be a game-changer, especially for urgent transactions.

Technology and Innovation

Technology plays a critical role in the efficiency of notary services. Choose a mobile notary company that leverages the latest technology to streamline the notarization process. This can include e-notarization, online scheduling, and digital document management systems. A tech-savvy notary service can save you time and reduce the risk of errors. Notaries to You makes it easy by offering integrations with most major title software.

Balancing Cost vs. Value

While cost is an important factor, it should be weighed against the value provided by the mobile notary service. A cheaper option may save you money upfront but could result in costly errors or delays. Look for transparent pricing structures and clear terms to make an informed decision that aligns with your budget and needs.

Choosing the right mobile notary company can impact your business. Consider partnering with Notaries to You for your real estate deals anywhere in the world. Learn more about our services at www.notariestoyou.com or call (916) 354-1100.